lyx_mirror/lib/doc/DocStyle.lyx

#LyX 1.3 created this file. For more info see http://www.lyx.org/
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\layout Title

Documentation Project Style Sheet
\layout Author

by John Weiss
\layout Abstract

This article is a style sheet.
 It describes, with examples, how the documentation should look and sound.
 The first few sections explain the font conventions and typography conventions
 all documentation writers should follow.
 Those sections also contain examples.
 It also explains the purpose of each of the different manuals.
 Follow it not merely to the letter, but also in spirit.
\layout Abstract

The Style Sheet for LyX documentation (hereafter known as the Style Sheet)
 applies to 
\emph on 
all
\emph default 
 forms of LyX documenation, regardless of language.
 There is a section for translators in the Style Sheet, towards the end.
 
\emph on 
Read the entire Style Sheet!
\emph default 
 Even if you are a translator, I assume you know enough English to comprehend
 this document.
\layout Section

Questions and Clarifications
\layout Standard

After the second version of this Style Sheet grew uncomfortably large, the
 LyX DocTeam decided it needed to lose some excess weight.
 It seems the Style Sheet began to specify too many special cases, too many
 points of clarification.
 On the other hand, contributors to the documents were discovering many
 creative ways of misinterpreting the Style Sheet specifications.
 Therefore:
\layout Quote

If you have any questions about anything in the Style Sheet, 
\emph on 
ask first, write second!
\layout Standard

Field all questions to the LyX Developer's Mailing List.
 There are seasoned DocTeam members who can answer your questions.
 If you have any problems with the Style Sheet itself, also contact the
 mailing list.
\layout Section

Fonts
\layout Standard

We'll start with the easiest section, yet also the most important.
\layout Standard

This is how you should fontify text in the manuals:
\layout List
\labelwidthstring MMMMMMMM


\emph on 
Emphasized
\emph default 
 general emphasis, generic arguments, titles of books, names the other manuals
 and of their sections, and notes from the authors
\begin_deeper 
\layout Standard

Do not overemphasize your text.
\end_deeper 
\layout List
\labelwidthstring MMMMMMMM


\family typewriter 
Typewriter
\family default 
 program names, file names, 
\family typewriter 
man
\family default 
-page names, LaTeX code, LaTeX commands, LaTeX package names, and LyX code
 and functions
\layout List
\labelwidthstring MMMMMMMM


\family sans 
Sans\SpecialChar ~
Serif
\family default 
 menu, button, or popup names, the names/lables of all widgets in a popup,
 the names of keyboard keys, and certain 
\begin_inset Quotes eld
\end_inset 

special terms
\begin_inset Quotes erd
\end_inset 


\layout List
\labelwidthstring MMMMMMMM


\noun on 
Noun\SpecialChar ~
Style
\noun default 
 people's names
\layout List
\labelwidthstring MMMMMMMM


\family sans 
\bar under 
U
\bar default 
nderlined\SpecialChar ~
Sans\SpecialChar ~
Serif
\family default 
 Rich Fields added this to mimick the underlining of letters in the menus
 and on buttons.
 It helps to highlight the accelerator keys, and human brains store information
 best when they see it frequently.
\begin_deeper 
\layout Description

WARNING! --- When you do this, make sure you 
\emph on 
only
\emph default 
 shut off the underlining.
 Too many people send in things that look like: 
\newline 

\family sans 
\bar under 
T
\family default 
\bar default 
his
\newline 
\SpecialChar \ldots{}
i.\SpecialChar ~
e.\SpecialChar ~
they not only shut off underlining, they turned off 
\family sans 
Sans\SpecialChar ~
Serif
\family default 
, too! 
\emph on 
Don't do that!
\emph default 
 Make sure the entire word is still in 
\family sans 
Sans\SpecialChar ~
Serif
\family default 
 after you shut off the underlining.
\end_deeper 
\layout List
\labelwidthstring MMMMMMMM


\series bold 
Bold
\series default 
 Unused.
\begin_deeper 
\layout Standard

If you want to emphasize any text, use 
\emph on 
Emphasized
\emph default 
.
 LaTeX will put many things boldface on its own, such as 
\family sans 
Section
\family default 
s, certain parts of equations, et cetera.
\layout Standard

Repeat: do not use boldface.
\end_deeper 
\layout Standard

Here are some examples:
\layout Enumerate

The function 
\family typewriter 
math-mode
\family default 
 appears in configuration files and in the LyX source.
 Therefore, it (and all other LyX function names) count as code and is set
 in 
\family typewriter 
Typewriter
\family default 
.
\layout Enumerate

However, 
\family sans 
\bar under 
M
\bar default 
ath\SpecialChar ~
mode
\family default 
 is a menu item in the 
\family sans 
\bar under 
M
\bar default 
ath
\family default 
 menu, so it appears in 
\family sans 
Sans\SpecialChar ~
Serif
\family default 
.
 Notice the use of 
\family sans 
\bar under 
U
\bar default 
nderlined\SpecialChar ~
Sans\SpecialChar ~
Serif
\family default 
 for the accelerator keys.
\layout Enumerate

Consider the following excerpt from the introduction of one of the manuals:
\begin_deeper 
\layout Quotation


\family sans 
Return
\family default 
 and 
\family sans 
Enter
\family default 
 both refer to the same key.
 Some keyboards label the 
\family sans 
Return
\family default 
 key as 
\begin_inset Quotes eld
\end_inset 

Return,
\begin_inset Quotes erd
\end_inset 

 others as 
\begin_inset Quotes eld
\end_inset 

Enter,
\begin_inset Quotes erd
\end_inset 

 still others have two keys.
 LyX treats all of them as the same key, so we'll use 
\family sans 
Return
\family default 
 and 
\family sans 
Enter
\family default 
 interchangeably.
\layout Standard

Notice that the key name, 
\family sans 
Return
\family default 
, is in 
\family sans 
Sans\SpecialChar ~
Serif
\family default 
, but 
\emph on 
only
\emph default 
 when it references the key itself! When I described how the manufacturer
 chose to label its keyboard, I used Roman and put the word in quotes.
 There is a semantic difference.
\end_deeper 
\layout Enumerate

Take the following command:
\begin_deeper 
\layout Standard


\family typewriter 
lpr -P
\family default 
\emph on 
printername
\layout Standard

Notice that the argument to the 
\family typewriter 
-P
\family default 
 option is in 
\emph on 
Roman Italics
\emph default 
 (i.e.
 emphasized).
 This is a case where you don't use 
\family typewriter 
Typewriter
\family default 
 for code, because you want the generic argument label to stand out.
 On the other hand, if you were specifying an argument, for example, 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
lpr -Pduaneps
\family default 

\begin_inset Quotes erd
\end_inset 

, you'd leave it in 
\family typewriter 
Typewriter
\family default 
.
 
\end_deeper 
\layout Enumerate

Any LaTeX commands and code, and any 
\emph on 
unsupported
\emph default 
 LaTeX package names get set in 
\family typewriter 
Typewriter
\family default 
.
 For example, 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
multicol
\family default 

\begin_inset Quotes erd
\end_inset 

 is the name of an unsupported LaTeX package, but 
\begin_inset Quotes eld
\end_inset 


\family sans 
book
\family default 

\begin_inset Quotes erd
\end_inset 

 is a supported LaTeX class.
\layout Section

Keys 
\layout Standard

The canonical keyboard contains these keys:
\layout Itemize


\family sans 
C-
\family default 
 or 
\family sans 
Control-
\family default 
 
\layout Itemize


\family sans 
S-
\family default 
 or 
\family sans 
Shift-
\family default 
 
\layout Itemize


\family sans 
M-
\family default 
 or 
\family sans 
Meta-
\family default 
 
\begin_deeper 
\layout Standard

Self-explanatory.
 Be lazy and 
\emph on 
use the abbreviations
\emph default 
 whenever possible.
\end_deeper 
\layout Itemize


\family sans 
F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12
\begin_deeper 
\layout Standard

The function keys.
 Most modern keyboards have all 12.
\end_deeper 
\layout Itemize


\family sans 
Esc
\family default 
 
\begin_deeper 
\layout Standard

The 
\begin_inset Quotes eld
\end_inset 

Escape key.
\begin_inset Quotes erd
\end_inset 


\end_deeper 
\layout Itemize


\family sans 
Insert
\family default 
 
\family sans 
Delete
\family default 
 
\family sans 
Home
\family default 
 
\family sans 
End
\family default 
 
\family sans 
PageUp
\family default 
 
\family sans 
PageDown
\begin_deeper 
\layout Standard

These are the 6 keys that appear above the cursor keys on many PC keyboards.
 Consider them as part of the standard motion keys.
\end_deeper 
\layout Itemize


\family sans 
Left Right Up Down
\begin_deeper 
\layout Standard

The four standard motion keys.
 There is no need to put the word 
\begin_inset Quotes eld
\end_inset 

arrow
\begin_inset Quotes erd
\end_inset 

 anywhere, since that's obvious.
\begin_inset Foot
collapsed true

\layout Standard

Same goes for 
\begin_inset Quotes eld
\end_inset 

cursor key
\begin_inset Quotes erd
\end_inset 

.
 Even the word 
\begin_inset Quotes eld
\end_inset 

key
\begin_inset Quotes erd
\end_inset 

 after one of these may be redundant in certain situations.
\end_inset 

 
\end_deeper 
\layout Itemize


\family sans 
Return
\family default 
 and 
\family sans 
Enter
\family default 
 
\begin_deeper 
\layout Standard

I won't throw a hissy fit if you use one instead of the other.
 I'd prefer if you used 
\family sans 
Return
\family default 
 over 
\family sans 
Enter
\family default 
, but it's okay if you slip up and forget.
 Since these two keys are bound to the same function in LyX, it doesn't
 really matter.
\end_deeper 
\layout Standard

You do not need to explain everywhere what the 
\family sans 
Meta
\family default 
 key is or where the 
\family sans 
Left
\family default 
 key is, et cetera.
 The user isn't stupid.
 Also, someone will document anything that isn't clear (e.\SpecialChar ~
g.\SpecialChar ~
the 
\family sans 
Meta
\family default 
 vs.
 
\family sans 
Alt
\family default 
 problem) someplace in the introduction.
 No need for you to repeat someone else's work.
\layout Standard

LyX does not support keyboards missing any of the keys described above,
 with one exception.
 LyX can support a keyboard missing 
\family sans 
F11
\family default 
 and 
\family sans 
F12
\family default 
.
 There is a keyboard accelerator for 
\family sans 
F10
\family default 
, but this is the only function key LyX assumes exists.
 Nevertheless, these details are of minor, if any, concern for the documentation.
 Assume the aforementioned keys exist.
\layout Section

Mice
\layout Standard

The word 
\begin_inset Quotes eld
\end_inset 

mouse
\begin_inset Quotes erd
\end_inset 

 and any description of the 3 mouse buttons have no special handling.
 Don't typeset them in any other font than the default, which is Roman.
 
\layout Standard

Exception: you're writing an Author's Note (see section 
\begin_inset LatexCommand \ref{sec:author-notes}

\end_inset 

) and you need to mention something about the mouse.
 Since the rest of the note is in 
\emph on 
Emphasized
\emph default 
, your description of 
\begin_inset Quotes eld
\end_inset 

middle mouse button
\begin_inset Quotes erd
\end_inset 

 should be emphasized, as well.
 There are a couple of other cases like this one; use your judgement.
\layout Standard

There are only 3 mouse buttons.
 The use of them and of the mouse itself is obvious.
 There are few --- if any --- nonstandard things we do with the mouse.
 Therefore, there's no need to make the word 
\begin_inset Quotes eld
\end_inset 

mouse
\begin_inset Quotes erd
\end_inset 

 or 
\begin_inset Quotes eld
\end_inset 

mouse button
\begin_inset Quotes erd
\end_inset 

 stand out.
\layout Section

Special Typography
\layout Standard

Do the following:
\layout Description

Multi-word\SpecialChar ~
names Use a 
\family sans 
Protected\SpecialChar ~
Blank
\family default 
 between the words for menu and widget names.
 E.\SpecialChar ~
g.: 
\family sans 
Save\SpecialChar ~
As
\family default 
, not 
\family sans 
Save As
\family default 
.
 
\begin_deeper 
\layout Standard

This holds for things in 
\family typewriter 
Typewriter
\family default 
 as well as 
\family sans 
Sans\SpecialChar ~
Serif
\family default 
, with one caveat.
 If you have a long code example, one that can't simply be inlined and put
 in 
\family typewriter 
Typewriter
\family default 
, put that in a 
\family sans 
LyX\SpecialChar ~
Code
\family default 
 environment.
\layout Standard

I want the 
\family sans 
Protected\SpecialChar ~
Blank
\family default 
 so that the name doesn't get split between two lines, which is visually
 disruptive.
 If something with a 
\family sans 
Protected\SpecialChar ~
Blank
\family default 
 is near the end of a line and overflows the margin, use a 
\family typewriter 

\backslash 
sloppypar
\family default 
 in that parargraph (consult a LaTeX book for more about 
\begin_inset Quotes eld
\end_inset 


\family typewriter 

\backslash 
sloppypar
\family default 

\begin_inset Quotes erd
\end_inset 

) or manually add a hypenation point.
\end_deeper 
\layout Description

Special\SpecialChar ~
Terms These are things like the following:
\begin_deeper 
\layout Itemize


\family sans 
HFill
\family default 
 
\layout Itemize


\family sans 
VFill
\family default 
 
\layout Itemize


\family sans 
Table\SpecialChar ~
Float
\layout Itemize


\family sans 
Figure\SpecialChar ~
Float
\begin_deeper 
\layout Standard

Use 
\family sans 
Sans\SpecialChar ~
Serif
\family default 
 font and, in the case of 
\family sans 
HFill 
\family default 
and 
\family sans 
VFill
\family default 
, capitalize the first two letters.
\layout Standard

Why are these terms special? They are concepts which the seasoned LaTeX-pert
 is familiar with, but which the new LyX user is not.
 I want them to stand out from the rest of the text, hence the use of 
\family sans 
Sans\SpecialChar ~
Serif
\family default 
 for them.
\end_deeper 
\end_deeper 
\layout Standard

Seasoned LyX Team Members: Are there other terms that require this special
 status? On the other hand, should we eliminate this style completely?
\layout Description

Terminology Note the following:
\layout Itemize


\begin_inset Quotes eld
\end_inset 

dialog
\begin_inset Quotes erd
\end_inset 

 not 
\begin_inset Quotes eld
\end_inset 

popup
\begin_inset Quotes erd
\end_inset 

 or 
\begin_inset Quotes eld
\end_inset 

window
\begin_inset Quotes erd
\end_inset 

.
 
\begin_inset Quotes eld
\end_inset 

Confirmation alert
\begin_inset Quotes erd
\end_inset 

 not 
\begin_inset Quotes eld
\end_inset 

dialog
\begin_inset Quotes erd
\end_inset 

.
\layout Itemize

PostScript<EFBFBD> is a registered trademark of Adobe Corp.
 
\emph on 
You must put the <20> after it or we'll get sued!
\emph default 
 I also want it written as seen here, always capitalized.
 Not 
\begin_inset Quotes eld
\end_inset 

postscript<EFBFBD>,
\begin_inset Quotes erd
\end_inset 

 or 
\begin_inset Quotes eld
\end_inset 

Postscript<EFBFBD>
\begin_inset Quotes erd
\end_inset 

 but 
\begin_inset Quotes eld
\end_inset 

PostScript<EFBFBD>
\begin_inset Quotes erd
\end_inset 

 - both of them capitalized, in the default font (i.\SpecialChar ~
.e.\SpecialChar ~
Roman).
 If you must, cut and paste it from here.
\begin_deeper 
\layout Standard

I am going to say this again:
\layout Standard
\added_space_top 0.37cm \added_space_bottom 0.51cm \align center 

\size larger 
\emph on 
You must put the <20> after PostScript<70> or we'll get sued!
\layout Standard

I mean it! American companies like to sue anything that moves.
 We could get in 
\emph on 
major trouble
\emph default 
 by forgetting that <20>.
 So, don't.
 Got it?
\end_deeper 
\layout Itemize

Similarly, if you use any other registered trademark in any documentation,
 put the <20> after it, too.
\layout Description

Menu\SpecialChar ~
Items When quick-referencing an item in a menu, use the menu separator:
 
\begin_inset Quotes eld
\end_inset 

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset 

.
 Example: 
\family sans 
File\SpecialChar \menuseparator
Save
\family default 
.
 Notice that there are 
\emph on 
no spaces
\emph default 
 around the 
\begin_inset Quotes eld
\end_inset 

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset 

 and that it's in 
\family sans 
Sans\SpecialChar ~
Serif
\family default 
, just like the menu and item names.
\begin_deeper 
\layout Enumerate

The reason why I want no spaces around the 
\begin_inset Quotes eld
\end_inset 

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset 

 is to prevent LyX from splitting terms across lines.
 The same goes for using 
\family sans 
Protected\SpecialChar ~
Blank
\family default 
s between multi-word terms.
 The split would be visually disruptive.
\layout Enumerate

A 
\begin_inset Quotes eld
\end_inset 

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset 

 goes between menu names and item names 
\emph on 
only
\emph default 
.
 (Yes, submenus are okay, too).
\layout Enumerate


\emph on 
NEVER
\emph default 
 put 
\begin_inset Quotes eld
\end_inset 

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset 

 between menu items and dialog names.
 Example: 
\begin_inset Quotes eld
\end_inset 


\family sans 
\bar under 
L
\bar default 
ayout\SpecialChar \menuseparator
P
\bar under 
a
\bar default 
per\SpecialChar \menuseparator
Paper\SpecialChar ~
Dialog
\family default 

\begin_inset Quotes erd
\end_inset 

 
\emph on 
IS STRICTLY FORBIDDEN!
\emph default 
 
\begin_deeper 
\layout Standard


\emph on 
NEVER
\emph default 
 put 
\begin_inset Quotes eld
\end_inset 

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset 

 between popup names and any dialog.
 Example: 
\begin_inset Quotes eld
\end_inset 


\family sans 
Paper\SpecialChar ~
Dialog\SpecialChar \menuseparator
P
\bar under 
o
\bar default 
rtrait
\family default 

\begin_inset Quotes erd
\end_inset 

 
\emph on 
IS STRICTLY FORBIDDEN!
\layout Standard


\emph on 
NEVER
\emph default 
 put 
\begin_inset Quotes eld
\end_inset 

\SpecialChar \menuseparator

\begin_inset Quotes erd
\end_inset 

 between menu items and any dialog.
 Example: 
\begin_inset Quotes eld
\end_inset 


\family sans 
\bar under 
L
\bar default 
ayout\SpecialChar \menuseparator
P
\bar under 
a
\bar default 
per\SpecialChar \menuseparator
P
\bar under 
o
\bar default 
rtrait
\family default 

\begin_inset Quotes erd
\end_inset 

 
\emph on 
IS STRICTLY FORBIDDEN!
\layout Standard

Either write out the description, or use context to eliminate any need to
 repeat menu items, dialog names, etc.
\end_deeper 
\end_deeper 
\layout Description

Note\SpecialChar ~
Boxes LyX has a feature for adding comments that appear only within
 the LyX GUI.
 Here's one: 
\begin_inset Note
collapsed true

\layout Standard

These should NEVER appear in the manuals.
\end_inset 

.
 You will see nothing in a printout of the Style Sheet.
 Therefore, they have no place in the manuals.
 Period.
 
\begin_deeper 
\layout Standard

If you have a parenthetical comment you want to make, the reader should
 see it too, even in the printed version.
 Use an Author's Note (see section 
\begin_inset LatexCommand \ref{sec:author-notes}

\end_inset 

) in place of the Note-Boxes.
\end_deeper 
\layout Description


\begin_inset Quotes eld
\end_inset 

(\SpecialChar \ldots{}
)
\begin_inset Quotes erd
\end_inset 

,\SpecialChar ~

\begin_inset Quotes eld
\end_inset 

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset 

\SpecialChar ~
and\SpecialChar ~

\begin_inset Quotes eld
\end_inset 

{\SpecialChar \ldots{}
}
\begin_inset Quotes erd
\end_inset 

 I have recently been corrected about the use of parentheses.
 Standard English typesetting uses the normal parentheses, 
\begin_inset Quotes eld
\end_inset 

(\SpecialChar \ldots{}
)
\begin_inset Quotes erd
\end_inset 

, around any aside, remark, or parenthetical expression.
 The bracket, 
\begin_inset Quotes eld
\end_inset 

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset 

, is used only within quotations (see section\SpecialChar ~

\begin_inset LatexCommand \ref{sec:quote}

\end_inset 

).
 The brace, 
\begin_inset Quotes eld
\end_inset 

{\SpecialChar \ldots{}
}
\begin_inset Quotes erd
\end_inset 

, is never used.
 Therefore, never use 
\begin_inset Quotes eld
\end_inset 

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset 

 or 
\begin_inset Quotes eld
\end_inset 

{\SpecialChar \ldots{}
}
\begin_inset Quotes erd
\end_inset 

 unless otherwise specified by this Style Sheet.
\layout Description

Dashes: Be sure to use the correct one.
 A single 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
-
\family default 

\begin_inset Quotes erd
\end_inset 

 character is not a dash, it's a hyphen.
 Use it only as a hyphen.
 
\begin_deeper 
\layout Standard

Instead, use an 
\begin_inset Quotes eld
\end_inset 

en-dash
\begin_inset Quotes erd
\end_inset 

 or an 
\begin_inset Quotes eld
\end_inset 

em- dash.
\begin_inset Quotes erd
\end_inset 

 Two back-to-back 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
-
\family default 

\begin_inset Quotes erd
\end_inset 

 characters form the en-dash.
 Three 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
-
\family default 

\begin_inset Quotes erd
\end_inset 

 characters create an em-dash, which is slightly longer than the en-dash.
 In the printed version of any document, LyX will combine the two or three
 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
-
\family default 

\begin_inset Quotes erd
\end_inset 

 characters into a single, unbroken line.
\end_deeper 
\layout Section

Cross-References and Labels
\layout Standard

Use the following labelling conventions:
\layout List
\labelwidthstring 00.00.0000

sec:xxx Use this for 
\family sans 
Section
\family default 
s as well as 
\family sans 
Chapter
\family default 
s, 
\family sans 
Subsection
\family default 
s, 
\family sans 
Subsubsection
\family default 
s, etc.
\layout List
\labelwidthstring 00.00.0000

eqn:xxx Use this for Equations, should you need to create any.
\layout List
\labelwidthstring 00.00.0000

tbl:xxxx Use this for tables inside of a table float.
\layout List
\labelwidthstring 00.00.0000

fig:xxx Use this for figures inside of figure floats.
\layout Standard

Additionally, you should put the label at one of two locations:
\layout Enumerate

The 
\emph on 
beginning of the paragraph
\emph default 
, after a section heading, or at the beginning of captions, etc.
 It should be the first thing on the first line.
 Don't put a space betweeen it and the first word.
\layout Enumerate

If there is no paragraph after a section heading, put it at the 
\emph on 
end of the last line.

\emph default 
 
\begin_deeper 
\layout Standard

Example: You have a 
\family sans 
Section
\family default 
 which is immediately followed by a 
\family sans 
Subsection
\family default 
 heading.
 This is a case where you need to put the label at the end of the 
\family sans 
Section
\family default 
 heading.
 I know it looks ugly; not much we can do about that, though.
\end_deeper 
\layout Section

Content --- What Goes Where
\layout Standard

This is 
\emph on 
very
\emph default 
 important to anyone documenting a new feature.
 If you need to add new documentation, pay attention.
 
\layout Standard

In the dim and distant past, whenever someone wanted to document a new feature
 they added, they either wrote a mini-doc and stuck it into the documentation
 directory, or they added a new section to the lone manual.
 No one paid much attention to organization in those days, either.
 The result was a totally bloated, totally unnavigable, and incomplete manual
 orbitted by a swarm of tiny, incomplete mini-docs.
 I don't want the docs to fall back into that mess.
\layout Standard

With that in mind, I have some instructions for how to keep things organized:
\layout List
\labelwidthstring 00.00.0000


\family typewriter 
Intro.lyx 
\family default 
Please, don't touch this file.
 It's essentially complete, anyhow.
 Only the editor(s) should make changes to this, as this file contains info
 about how to contribute to the doc project.
 That's really the only stuff that should need to change, and even then,
 only when a new maintainer comes along.
\layout List
\labelwidthstring 00.00.0000


\family typewriter 
UserGuide.lyx 
\family default 
This file is complete.
 Any changes should be for updates 
\emph on 
only
\emph default 
.
 DO NOT ADD new features to here willy-nilly.
 Let the editor decide if --- and when --- new sections go in here.
 Place any new features in\SpecialChar \ldots{}

\layout List
\labelwidthstring 00.00.0000


\family typewriter 
Extended.lyx
\family default 
 This is where all new features go from now on.
 It's in the style of a bound journal --- each section is an 
\begin_inset Quotes eld
\end_inset 

article
\begin_inset Quotes erd
\end_inset 

 from the author of the feature.
 Also, anyone who writes a 
\family typewriter 
.layout
\family default 
 file for a new document class should write a section describing that new
 class and how to use it.
 That also goes here.
\begin_deeper 
\layout Standard

Note, however, that you are 
\emph on 
not
\emph default 
 excused from following this Style Sheet just because the sections of 
\family typewriter 
Extended.lyx
\family default 
 are in the form of a journal article.
\end_deeper 
\layout List
\labelwidthstring 00.00.0000


\family typewriter 
Tutorial.lyx
\family default 
 This file is complete.
 Do not change or add to without permission of the Documenation Project
 Editor.
\layout List
\labelwidthstring 00.00.0000


\family typewriter 
Customization.lyx
\family default 
 This document describes advanced features, most of which alter the look,
 feel, and behavior of LyX.
 This manual is still a bit incomplete, although that may change soon.
 Check for updates often.
\begin_deeper 
\layout Standard

If you are unsure whether or not something belongs in 
\family typewriter 
Customization.lyx
\family default 
, then, most-likely, it 
\emph on 
really
\emph default 
 belongs in 
\family typewriter 
Extended.lyx
\family default 
.
 Again, let the current editor of the LyX documentation decide if your new
 section should be migrated to 
\family typewriter 
Customization.lyx
\family default 
.
\end_deeper 
\layout List
\labelwidthstring 00.00.0000


\family typewriter 
Reference.lyx
\family default 
 I'd prefer to completely finish this one before doing anything else, but
 that's unrealistic.
 LyX keeps changing so much that I think the 
\emph on 
Reference Manual
\emph default 
 will be the last one completed.
 However, I'd like it if the developer's would add entries anytime they
 create a new function or popup.
 That would help things immensely!
\begin_deeper 
\layout Standard

Note that the 
\emph on 
Reference Manual
\emph default 
 follows this Style Sheet for the most part.
 There are, however, additional rules to follow when making new entries.
 At the top of this manual, there are examples of and a template for 
\emph on 
Reference Manual
\emph default 
 entries.
 Use them.
\end_deeper 
\layout Section

Writing Style: The Primary Manuals
\layout Standard

While I want to make contributing to the Documentation Project as painless
 as possible for newcomers, I also want the newcomers to be painless on
 the existing Documentation Team! Ergo, I've written this section to give
 some flavor to guide everyone's individual style.
 
\layout Subsection

Language
\layout Standard

All contributions to the 
\emph on 
primary
\emph default 
 LyX documentation must be in English.
 I don't care if it's British, Australian, or American English.
 The DocTeam editor will proofread for glaring mistakes and fix them.
\layout Standard

Don't get hung up on semantics.
 English is a flexible language, and just because your Mothertongue-to-English
 dictionary gives only one translation for a word doesn't necessarily mean
 it's so.
 We've had some discussions and misunderstandings on the Developers' List
 because of this very problem.
 If something is unclear (or just plain weird) due to a translation problem,
 one of the American/British/Australian developers can fix it.
\layout Standard

Nota Bene: by 
\emph on 
primary
\emph default 
 documentation, I exclude the translations.
 We usually don't have enough people to cover the manuals in one language,
 let alone more than one.
 Subsequently, the tranlsations are just that --- translations of the English
 version of the LyX manuals.
 The translation efforts require have their own set of guidelines.
 See section 
\begin_inset LatexCommand \ref{sec:translations}

\end_inset 

 for more info.
\layout Subsection

Wearing Many Hats:
\newline 
Commentary from the Author (i.\SpecialChar ~
e.: You)
\layout Standard


\begin_inset LatexCommand \label{sec:author-notes}

\end_inset 

I want to make it easy for everyone when it comes to documenting things.
 Some features are incomplete.
 Some, you might not know everything about.
 Sometimes, you may want to comminucate something to me or the reader or
 other DocTeam members.
 Sometimes, you may want to 
\begin_inset Quotes eld
\end_inset 

speak for yourself;
\begin_inset Quotes erd
\end_inset 

 you want to say something that is your personal opinion and using 
\begin_inset Quotes eld
\end_inset 

we
\begin_inset Quotes erd
\end_inset 

 would be inappropriate.
\layout Standard

In short, when you contribute to the LyX Docs, you wear many hats.
\layout Standard

For occasions when you need to switch hats, I've designed some special mechanism
s.
\layout Subsubsection

Personal\SpecialChar ~
Notes: The 
\begin_inset Quotes eld
\end_inset 

Me
\begin_inset Quotes erd
\end_inset 

 Hat
\layout Standard

These are footnotes.
 They begin with the following:
\layout Quote

Note from 
\noun on 
Name of Person
\noun default 
:
\layout Standard

\SpecialChar \ldots{}
using the 
\noun on 
Noun Style
\noun default 
 for the person's name and without the quotes.
 The rest of the footnote is the actual comment.
 
\layout Standard

Use these when you need to quote a comment by someone (usually yourself),
 and need to identify that person.
 This includes occasions when you need wear the 
\begin_inset Quotes eld
\end_inset 

me
\begin_inset Quotes erd
\end_inset 

 hat, i.\SpecialChar ~
e.\SpecialChar ~
to speak for yourself instead of for the LyX Team.
\layout Standard

If the comment is too large to put in a footnote, don't use a Personal Note.
 When quoting more than about 3 sentences or 5 lines of text, use a bona
 fide quote.
 Don't use any leading 
\begin_inset Quotes eld
\end_inset 

Note from 
\noun on 
Name of Person
\noun default 
:
\begin_inset Quotes erd
\end_inset 

 in that case.
 In a real quote, you'll give credit to the original speaker in either the
 paragraph before or after the body of the 
\family sans 
Quotation
\family default 
.
\layout Subsubsection

Author's\SpecialChar ~
Notes: The 
\begin_inset Quotes eld
\end_inset 

Author
\begin_inset Quotes erd
\end_inset 

 Hat
\layout Standard

There will be times when you are not speaking for the LyX Team, yet you
 are not entirely speaking for yourself.
 Instead, you are speaking on behalf of the manual itself, as the author
 of the manual.
 Some examples of when you might need to do this are:
\layout Itemize

You need to contradict something you just wrote because the feature isn't
 quite ready yet, but you wanted to document what it will do.
\layout Itemize

You need to leave a note for yourself.
\layout Itemize

You need to leave a note for the editor or the other DocTeam members.
\layout Itemize

You need to point out something about the manuals to the reader, something
 that doesn't fit into the context of the current paragraph.
\layout Standard

At such times, you are wearing your 
\begin_inset Quotes eld
\end_inset 

I am the Author
\begin_inset Quotes erd
\end_inset 

 hat, if you will.
\layout Standard

The typography for an 
\begin_inset Quotes eld
\end_inset 

Author's Note
\begin_inset Quotes erd
\end_inset 

 is as follows:
\layout Itemize

They go in the body of the text, in brackets, 
\begin_inset Quotes eld
\end_inset 

[]
\begin_inset Quotes erd
\end_inset 

, not any other form of parentheses.
 The bracket are in the default character style.
\layout Itemize

The text of the note itself, however, is emphasized.
 
\layout Itemize

Begin with the words, 
\begin_inset Quotes eld
\end_inset 


\emph on 
Author's Note:
\emph default 

\begin_inset Quotes erd
\end_inset 

 and end with an em-dash, 
\begin_inset Quotes eld
\end_inset 

---
\begin_inset Quotes erd
\end_inset 

, followed by your initials.
 
\layout Standard

Here's an example: [
\emph on 
Author's Note: This is an example note.
 ---jw
\emph default 
].
\layout Standard

The form of the Author's Note, by the way, isn't a suggestion or request.
 It is 
\emph on 
mandatory
\emph default 
.
 All Author's Notes must begin with this text, verbatim: 
\begin_inset Quotes eld
\end_inset 

[
\emph on 
Author's Note:
\emph default 

\begin_inset Quotes erd
\end_inset 

.
 Abbreviations to 
\begin_inset Quotes eld
\end_inset 

AN
\begin_inset Quotes erd
\end_inset 

 are or any other variant are forbidden.
 The Author's Note must end with an em-dash, which is 3 
\begin_inset Quotes eld
\end_inset 

-
\begin_inset Quotes erd
\end_inset 

 characters: 
\begin_inset Quotes eld
\end_inset 

---
\begin_inset Quotes erd
\end_inset 

.
 Do not use 2 or 1 
\begin_inset Quotes eld
\end_inset 

-
\begin_inset Quotes erd
\end_inset 

; you must use 3 (and 5 is right out).
\layout Standard


\begin_inset Quotes eld
\end_inset 

Author's Notes
\begin_inset Quotes erd
\end_inset 

 are inherently transient, and should disapear as a manual matures.
\layout Subsubsection

Footnotes: 
\layout Standard

You are also free to use footnotes on their own in addition to the Personal
 Notes and/or Author's Notes.
 I've frequently used footnotes to \SpecialChar \ldots{}
 well, to comment on parts of a section
 without putting the commentary into the body of the text.
\layout Paragraph*

Mixing Footnotes and Personal Notes
\layout Standard

Personal Notes always go in footnotes, and should be 5 lines or fewer.
 Any larger quotation should be quoted properly, using the rules of standard
 English.
 Place quotes in a 
\family sans 
Quotation
\family default 
 paragraph environment.
\layout Paragraph*

Mixing Footnotes and Author's Notes
\layout Standard

Author's Notes should 
\emph on 
never
\emph default 
 go in footnotes.
 
\layout Paragraph*

Mixing Personal Notes and Author's Notes
\layout Standard

Forbidden; these two are mutually exclusive.
\layout Subsubsection

Summary of Use
\layout Itemize

Personal Notes:
\newline 
A 
\emph on 
short
\emph default 
 opinion --- yours or another LyX developer's --- about anything.
 Anywhere in the manuals you wish to speak for yourself instead the the
 LyX Team, use this.
 If you have a long rant, however, quote yourself (see section\SpecialChar ~

\begin_inset LatexCommand \ref{sec:quote}

\end_inset 

).
\layout Itemize

Author's Note:
\newline 
Use this to describe things in LyX (or the manuals) that may change in the
 future or are somehow incomplete.
 Author's Notes are supposed to disappear as a manual matures.
\layout Itemize

Plain Footnotes:
\newline 
Used for text fragments that almost fit into the flow of the text\SpecialChar \ldots{}
but not
 quite.
\layout Standard

When using these three mechanisms, in addition to rigorously following their
 descriptions, please use them properly.
 I listed some additional restrictions previously.
 Some of you may balk at these restrictions.
 Nevertheless, there is a reason for them: if you have an overwhemling desire
 to mix or modify footnotes, Personal Notes, and Author's Notes, you shouldn't
 be using any of them.
 More specifically, you're trying to use a hammer to drive in a screw.
 What you want to say probably needs to go into the main body of the text.
\layout Subsection

General Stylistic Guidelines
\layout Standard

Everything in this section is 
\emph on 
mandatory to all documenters
\emph default 
, regardless the language you're writing in.
 
\layout Subsubsection

Typography
\layout Enumerate

Use the typography rules outlined in the beginning sections of this document.
\layout Enumerate

Don't, however, mimic the typography of this file.
 Yes, the Style Sheet doesn't follow the Style Sheet (grin).
\layout Enumerate

There is some typographic freedom in those rules in earlier sections.
 Use that freedom wisely.
 Most importanly, never sacrifice the online appearance for the printed
 appearance and vice versa.
\begin_deeper 
\layout Standard

An example is in the 
\emph on 
User's Guide
\emph default 
.
 There is a footnote using the 
\family typewriter 
multcols
\family default 
 command to divide a long 
\family sans 
Itemize
\family default 
 environment into 3 columns.
 It adds some LaTeX commands to the online version, the so-called 
\begin_inset Quotes eld
\end_inset 

Evil Red Text
\begin_inset Quotes erd
\end_inset 

 that some so vehemently oppose.
 Without it, however, that footnote takes up over two pages, most of which
 is empty space.
 This is an example of permitting a little ugliness in the online version
 to get the printed version to look right.
\end_deeper 
\layout Enumerate

When in doubt, compromise.
\begin_deeper 
\layout Standard

When in doubt, use good judgement.
\end_deeper 
\layout Subsubsection

Semantics
\layout Enumerate

You are 
\begin_inset Quotes eld
\end_inset 

we
\begin_inset Quotes erd
\end_inset 

.
\begin_deeper 
\layout Standard

When you speak, you speak for the entire LyX Team, so use 
\begin_inset Quotes eld
\end_inset 

we
\begin_inset Quotes erd
\end_inset 

 instead of 
\begin_inset Quotes eld
\end_inset 

I
\begin_inset Quotes erd
\end_inset 

.
\end_deeper 
\layout Enumerate

The reader is 
\begin_inset Quotes eld
\end_inset 

you
\begin_inset Quotes erd
\end_inset 

.
\begin_deeper 
\layout Standard

Whenever you want to say something to the reader, use 
\begin_inset Quotes eld
\end_inset 

you,
\begin_inset Quotes erd
\end_inset 

 not some contorted construction to avoid being too informal.
 
\end_deeper 
\layout Enumerate

Use the term 
\begin_inset Quotes eld
\end_inset 

mouse
\begin_inset Quotes erd
\end_inset 

 for both the physical pointing object (mouse, joystick, touch pad, track
 ball, etc.) and the mouse cursor which the physical object moves about the
 screen.
\layout Enumerate

Use the term 
\begin_inset Quotes eld
\end_inset 

cursor
\begin_inset Quotes erd
\end_inset 

 for the little blinking vertical bar that indicates where text can/will
 appear next.
\layout Enumerate

When in doubt, compromise.
\begin_deeper 
\layout Standard

When in doubt, use good judgement.
\end_deeper 
\layout Subsubsection


\begin_inset LatexCommand \label{sec:quote}

\end_inset 

Quoting Yourself and Others
\layout Standard

In some cases, you'll have something to say, an opinion of yours.
 Since this is your opinion, you're not speaking for the LyX Team.
 You have so much to say, in fact, that it won't fit into a Personal Note
 or an Author's Note.
 In these cases you want to quote yourself.
\layout Standard

Any time you wish to quote someone, be it yourself or someone else, there
 are standard rules one follows.
 Every language has its own rules.
 You should follow the rules that apply to the language of the document
 to which you are contributing.
 
\layout Standard

This creates a problem for the primary documentation.
 The primary documentation is written in English, yet the contributors come
 from many countries.
 The quoting rules for English (well, American English, at least) are outlined
 in the following 
\family sans 
Figure\SpecialChar ~
Float
\family default 
, for your convenience.
 Read them if you need to.
\layout Standard


\begin_inset Float figure
placement htbp
wide false
collapsed true

\layout Standard

Quoting rules for English:
\layout Itemize

The body of the quote belongs in a 
\family sans 
Quotation
\family default 
 environment.
\layout Itemize

The sentences prior to the quote should flow logically and smoothly into
 the quote.
\layout Itemize

The sentences immediately following the quote should continue the flow of
 the text.
\layout Itemize

You must, 
\emph on 
must
\emph default 
 credit the original author of the quote in the sentences immediately before
 or after the quote.
\layout Itemize

Crediting the original author of the quote should not, however, disrupt
 the flow of the text.
\layout Itemize

If you omit text from the beginning of the first sentence in the quote,
 the quote must start with the text 
\begin_inset Quotes eld
\end_inset 

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset 

.
 This is an ellipsis in square brackets.
\layout Itemize

If you omit text from the end of the last sentence in the quote, the quote
 must end with the text 
\begin_inset Quotes eld
\end_inset 

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset 

 followed by the sentence's punctuation mark.
\layout Itemize

If you omit any text from the middle of the quote, be it whole sentences
 or parts of sentences, replace it with the text 
\begin_inset Quotes eld
\end_inset 

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset 

.
\layout Itemize

The quote must be grammatically correct.
 
\begin_deeper 
\layout Itemize

If the original is wrong, you must correct it.
\layout Itemize

If omitting part of the quote 
\begin_inset Quotes eld
\end_inset 

breaks
\begin_inset Quotes erd
\end_inset 

 it, you must correct the problem.
\layout Itemize

For missing words (e.\SpecialChar ~
g.\SpecialChar ~

\begin_inset Quotes eld
\end_inset 

the
\begin_inset Quotes erd
\end_inset 

 goes missing), place the word in square brackets, 
\begin_inset Quotes eld
\end_inset 

[\SpecialChar \ldots{}
]
\begin_inset Quotes erd
\end_inset 

 and insert in the quote where needed.
\layout Itemize

For mangled word order, correct the mangled text, following it with the
 text 
\begin_inset Quotes eld
\end_inset 

[sic]
\begin_inset Quotes erd
\end_inset 

.
\end_deeper 
\layout Itemize

Spelling in the quote must be correct.
 Correct any misspelled words and place the text 
\begin_inset Quotes eld
\end_inset 

[sic]
\begin_inset Quotes erd
\end_inset 

 after the corrected word.
\layout Itemize

Back-to-back bracket blocks merge together.
 Example: 
\begin_inset Quotes eld
\end_inset 

[\SpecialChar \ldots{}
][the]
\begin_inset Quotes erd
\end_inset 

 is wrong.
 It should be 
\begin_inset Quotes eld
\end_inset 

[\SpecialChar \ldots{}
the]
\begin_inset Quotes erd
\end_inset 

.
\layout Itemize

If you correct the spelling in 2 or more consecutive words, you can get
 away with one 
\begin_inset Quotes eld
\end_inset 

[sic]
\begin_inset Quotes erd
\end_inset 

 after the last mistake.
\end_inset 


\layout Subsubsection

Coverage
\layout Standard

When describing a new feature or 
\family typewriter 
*.layout
\family default 
 file, be sure to:
\layout Enumerate

Be 
\emph on 
clear, concise, 
\emph default 
and 
\emph on 
to the point
\emph default 
.
 KISS = 
\begin_inset Quotes eld
\end_inset 

Keep It Short and Sweet
\begin_inset Quotes erd
\end_inset 

 (or, 
\begin_inset Quotes eld
\end_inset 

Keep It Simple, Stupid!
\begin_inset Quotes erd
\end_inset 

)
\begin_deeper 
\layout Itemize

Do 
\emph on 
not
\emph default 
 write paragraph after paragraph of verbage.
 
\layout Itemize

Get to the point.
\layout Itemize

Take a look at the manual for a commercial word processor --- it's a fine
 example of how 
\series bold 
NOT
\series default 
 to write documentation.
 It's all pithy, substanceless verbage, and its 
\emph on 
utterly useless!
\emph default 
 
\end_deeper 
\layout Enumerate

Avoid being pedantic like The Plague!
\layout Enumerate

In the same vein, don't write more than you have to.
 You're not working in a vacuum --- refer freely to other parts of the manual
 (and other parts of other manuals).
 Even if that 
\begin_inset Quotes eld
\end_inset 

other part of the manual
\begin_inset Quotes erd
\end_inset 

 is incomplete or empty, refer to it.
 Someone will fill it in eventually.
\layout Enumerate

On the other hand, BE THOROUGH!
\begin_deeper 
\layout Enumerate

You are documenting 
\emph on 
features
\emph default 
, not widgets, not how the source code is organized.
\layout Enumerate

Group by feature, not by widget.
\layout Enumerate

Stay on topic --- one 
\family sans 
Section
\family default 
 should cover 
\emph on 
one
\emph default 
 feature.
 Use 
\family sans 
Subsection
\family default 
s and further subdivisions to group things if you're documenting several
 related features in a single 
\family sans 
Section
\family default 
.
\layout Enumerate

Describe EVERYTHING related to that feature, no matter where it is.
\begin_deeper 
\layout Enumerate

Example: Paragraph Indenting.
 Several popups control its behavior.
 You would document 
\emph on 
all
\emph default 
 of this: which popups control it, when you use which setting on which popup
 to do which operation, et cetera.
\layout Enumerate

Note from 
\noun on 
John Weiss
\noun default 
: 
\newline 
I've had people only document one popup --- literally.
 This added off-topic information and only described half of the feature,
 since other menus, popups, and even unbound functions contained additional
 stuff.
\newline 
I got 
\emph on 
really
\emph default 
 cranky when that happens, because it means 
\emph on 
I 
\emph default 
ended up fixing it.
 Bad help is worse than no help at all.
\begin_deeper 
\layout Standard

These remarks still hold true: you'll piss of the DocTeam editor if you
 do things wrong, because he'll have to fix your mistakes.
\end_deeper 
\end_deeper 
\layout Enumerate

Remember, there are people who will reference 
\emph on 
your
\emph default 
 section, just as you're referencing someone else's.
 You do want what you write to be useful, don't you?
\end_deeper 
\layout Enumerate

When in doubt, compromise.
\begin_deeper 
\layout Standard

When in doubt, use good judgement.
\end_deeper 
\layout Subsubsection

NEVER NEVER 
\emph on 
NEVER EVER
\emph default 
 Treat the Reader as if She is Stupid
\layout Enumerate

No dumbing-down.
\layout Enumerate

No talking down to the reader.
\layout Enumerate

The reader is smart enough to know what a mouse is.
\layout Enumerate

The reader is smart enough to know how to use a keyboard, including the
 
\family sans 
Shift-
\family default 
, 
\family sans 
Control-
\family default 
, and 
\family sans 
Meta-
\family default 
 keys.
 (The introduction of most of the manuals takes care of the 
\begin_inset Quotes eld
\end_inset 


\family sans 
Meta-
\family default 
 is the 
\family sans 
Alt-
\family default 
 key
\begin_inset Quotes erd
\end_inset 

 issue, so you don't need to.)
\layout Enumerate

The reader is smart enough to know that 
\begin_inset Quotes eld
\end_inset 

at the cursor
\begin_inset Quotes erd
\end_inset 

 means 
\begin_inset Quotes eld
\end_inset 

where the text cursor is sitting right now, in the buffer currently visible.
\begin_inset Quotes erd
\end_inset 

 
\size small 
(Anything more than the word 
\begin_inset Quotes eld
\end_inset 

cursor
\begin_inset Quotes erd
\end_inset 

 is, IMO, superfluous and wll be deleted .
 So, save yourself the typing, save the editor the cutting, and save the
 reader the strain of sifting through extra verbage that adds no content.)
\layout Enumerate

Rule of thumb: the reader is not an imbecile.
 The reader is merely lost; point them in the right direction, and they
 can take it from there.
\layout Subsection

Tips for the English Version
\layout Standard


\begin_inset LatexCommand \label{sec:english-only}

\end_inset 

When contributing to the primary --- i.\SpecialChar ~
e.\SpecialChar ~
the English language version ---
 of the LyX manuals, keep the following in mind.
\layout Subsubsection

Write as if You're Talking with a Friend.
 
\layout Enumerate

Think that way when you write.
 Play the dialogue in your mind.
\layout Enumerate

Be as informal as you please (without being rude).
\layout Subsubsection

AVOID the Passive Voice
\layout Enumerate

No: 
\begin_inset Quotes eld
\end_inset 

It is felt that this name best explains the command's purpose.
\begin_inset Quotes erd
\end_inset 

 We know full well who wrote the command: 
\begin_inset Quotes eld
\end_inset 

The LyX Team felt ...
\begin_inset Quotes erd
\end_inset 

 Or, better yet, 
\begin_inset Quotes eld
\end_inset 

We felt that ...
\begin_inset Quotes erd
\end_inset 


\layout Enumerate

Things don't happen by magic - somebody or something did it.
 Only politicians use the passive voice to cover up who did something.
 If LyX reformats a paragraph, write, 
\begin_inset Quotes eld
\end_inset 

LyX reformatted the paragraph.
\begin_inset Quotes erd
\end_inset 

 If 
\family typewriter 
ispell
\family default 
 makes changes, write, 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
ispell
\family default 
 changes the document.
\begin_inset Quotes erd
\end_inset 


\begin_deeper 
\layout Standard

Rule of thumb: any sentence you can express as, 
\begin_inset Quotes eld
\end_inset 

It was done by foo,
\begin_inset Quotes erd
\end_inset 

 you can express as, 
\begin_inset Quotes eld
\end_inset 

Foo did it.
\begin_inset Quotes erd
\end_inset 

 Much nicer.
\end_deeper 
\layout Enumerate

I know it's tough.
 We all hear way, way too much garbage English on the TV every day in the
 passive voice.
 Some people think it makes speech better.
 It doesn't.
 It makes speech baroque, if not outright byzantine.
 With a little effort, you can wean yourself off of it.
\layout Enumerate

I 
\emph on 
will make you rewrite
\emph default 
 anything in the passive voice.
 It's awkward and hard to read.
\layout Enumerate

Note to non-Americans:
\begin_deeper 
\layout Standard

Using passive voice is generally considered bad style in the U.\SpecialChar ~
S.\SpecialChar ~
as it is
 too easy to obfuscate your words with it.
 It also bloats sentences, often unnecessarily.
\end_deeper 
\layout Subsubsection

Short Sentences.
 Short Paragraphs.
\layout Standard

In English, there is a grammatical error known as the 
\begin_inset Quotes eld
\end_inset 

run-on sentence.
\begin_inset Quotes erd
\end_inset 

 The classic example of a run-on sentence is 7 clauses strung together with
 the word 
\begin_inset Quotes eld
\end_inset 

and.
\begin_inset Quotes erd
\end_inset 

 There are, however, less obvious run-on sentences, ones using too many
 subordinate clauses.
 Such sentences may look elegant because they are complex.
 However, they are also extremely difficult to read because they are so
 complex.
\layout Standard

In general, stick to short sentences in written English.
 Getting rid of passive voice (
\begin_inset Quotes eld
\end_inset 

\SpecialChar \ldots{}
was done by\SpecialChar \ldots{}

\begin_inset Quotes erd
\end_inset 

) shortens and simplifies them.
 Hacking apart sentences with many dependent clauses is another way to shorten
 sentences.
 There are ways to do this yet still have a smooth-flowing paragraph.
\layout Standard

While I'm talking about paragraphs, I'll apply the 
\begin_inset Quotes eld
\end_inset 

shorter is better
\begin_inset Quotes erd
\end_inset 

 motto to them, as well.
 At the time I started with the manuals (and this Style Sheet), I didn't
 pay too much attention to paragraph size.
 I've since become a big proponent of short paragraphs, with one idea per
 paragraph.
 While long, flowing, multi-concept paragraphs can be nice in novels, we're
 writing manuals.
 Our goal is rapid information location and comprehension, not a literary
 prize.
\layout Standard

There is a single exception to the short sentence, short paragraph rule.
 Particularly complex ideas may need more 
\begin_inset Quotes eld
\end_inset 

breathing room.
\begin_inset Quotes erd
\end_inset 

 However, you shouldn't encounter such complex ideas often when documenting
 LyX.
 Try to keep things short, and use your judgement as needed.
\layout Standard

To reiterate, yet again, something I said before:
\layout Quote

When in doubt, compromise.
\layout Quote

When in doubt, use good judgement.
\layout Standard

Hopefully, you've got the idea (grin).
\layout Section

Translations
\layout Subsection

Rules of the Translating Trade
\layout Standard

While translating anything, there are certain 
\begin_inset Quotes eld
\end_inset 

tools of the trade
\begin_inset Quotes erd
\end_inset 

 you should use.
 They will help you greatly.
\layout Subsubsection

Translate one paragraph at a time.
\layout Standard

Most people translate word by word.
 Clearly, you lose all context if you do that.
 A word may have multiple meanings.
 You can't tell which unless you look at the rest of the sentence.
\layout Standard

There is another level to the context issue, however.
 Your dictionary may translate multiple English words the same way.
 All those words mean 
\emph on 
roughly
\emph default 
 the same thing.
 Each one, however, covers a different shade of meaning, a different mood
 or intent.
 It is often difficult to resolve those shades of meaning in the context
 of even one sentence.
 A paragraph, however, will provide that context.
\layout Subsubsection

You will not translate it correctly on the first try.
\layout Standard

Alright, I admit that you may be able to translate some of the sentences
 at first glance.
 If you know a language well, you may even understand over half of the text.
 Nevertheless, overconfidence can lead you astray.
 There will be some sentences, no matter how few, that will simply confound
 you.
\layout Standard

It is generally a good idea to make multiple passes over a paragraph you're
 translating.
 Even if you translate the entire paragraph on the first pass, make a second
 one.
 You'll often improve upon your first attempt.
\layout Subsubsection

When in doubt, write down all of the meanings for a word.
\layout Standard

You can often translate tricky parts of a text using the context of the
 surrounding sentences.
 So, if you hit a word or phrase you don't know, translate it more than
 one way.
 Picking the most likely translations, summarize them in one to three words
 in place of an 
\begin_inset Quotes eld
\end_inset 

exact
\begin_inset Quotes erd
\end_inset 

 translation.
 
\layout Subsubsection

Using context, fix the meanings on the next pass.
\layout Standard

This is where your multiple translations of a single word become useful.
 Using the other sentences you translated, you can now translate that mystery--s
entence without reconsulting your dictionary.
\layout Subsubsection

Fix the grammar only after you've finished translating the sentence.
\layout Standard

If there's a mystery phrase in the middle of a sentence, you can't translate
 the entire sentence.
 Why grammatically rearrange the words you translated already? You may need
 to restructure the sentence a second time once you figure out how to translate
 that mystery phrase.
 Better to wait until you've completely translated the sentence to clean
 up its grammar.
 That way, you do so only once.
\layout Subsubsection

If you can't translate it, skip it and come back to it on the next pass.
\layout Standard

Remember the earlier discussion of context and its immense usefulness? There
 is no sin in making multiple passes over a tricky passage.
\layout Subsubsection

Translate the meaning first.
 The rest can wait.
\layout Standard

The information content of the text under translation is the most important
 part.
 This is especially important for a manual, where the information 
\emph on 
is the only
\emph default 
 important part of the original document.
 Lose that, and you lose the very point of performing the translation.
\layout Subsection

Tips for the Translators
\layout Standard

Those of you contributing to a translation of the LyX manuals must follow
 a modified set of rules.
 The first few rules are analogous to those in section\SpecialChar ~

\begin_inset LatexCommand \ref{sec:english-only}

\end_inset 

.
 There are additional rules and regulations that follow those first few.
 
\layout Subsubsection

Write as if you are explaining LyX to a colleague you know well.
\layout Enumerate

Think that way when you write.
 Play the dialogue in your mind.
\layout Enumerate

Use a conversational style in your writing.
 Pretend you are teaching LyX to a colleague you know well.
\layout Enumerate

Use a style that is polite without being too formal.
 If, in your culture, informal language is appropriate to use with a colleague,
 use informal speech in the translation of the manual.
\layout Subsubsection

AVOID Snobby, Academic, Specialized, or 
\begin_inset Quotes eld
\end_inset 

Dead
\begin_inset Quotes erd
\end_inset 

 Writing.
 
\layout Standard

In English, the passive voice appears formal, dry, barren.
 It also often adds unnecessary complexity.
 In other langauges, however, this is not the case.
 There is nothing wrong with passive voice, and people use it frequently
 in everyday conversation.
 Nevertheless, your translation of the LyX manuals must avoid 
\begin_inset Quotes eld
\end_inset 

dead
\begin_inset Quotes erd
\end_inset 

 writing.
\layout Standard

In Germany, there is a magazine known as 
\begin_inset Quotes gld
\end_inset 

Der Spiegel.
\begin_inset Quotes grd
\end_inset 

 The writing in it is so complex, it is extremely difficult for non-native
 German speakers to understand.
 While sophisticated, the writing style of 
\begin_inset Quotes gld
\end_inset 

Der Spiegel
\begin_inset Quotes grd
\end_inset 

 is not what a German uses in everyday conversation.
 Nor is the writing style for a Russian mathematics journal.
 Such specialized or overly-sophisticated styles are 
\begin_inset Quotes eld
\end_inset 

dead
\begin_inset Quotes erd
\end_inset 

 in the sense that they are seldom used by normal people in everyday speech.
\layout Standard

We who write the LyX manuals, original or translated, seek to 
\emph on 
inform
\emph default 
.
 If we write in a style only a few people use, and use seldomly, we will
 fail to inform.
 Use a writing style that mirrors everyday speech (without being vulgar,
 of course).
 
\layout Subsubsection

Keep the Writing Simple.
\layout Standard

For the English version, I wrote, 
\begin_inset Quotes eld
\end_inset 

Use short sentences and short paragraphs.
\begin_inset Quotes erd
\end_inset 

 What if, however, short sentences and paragraphs are something only children
 use in your language? What if, in yet another language, short sentences
 imply rudeness? Naturally, you would not want to use them in your translation.
\layout Standard

Nevertheless, the translations of the LyX manuals should be as clear as
 the originals.
 So, for our international colleagues, we apply this rule: Keep your sentences
 and paragraphs as short as makes sense.
\layout Standard

Remember: we're translating manuals here, folks.
 Our goal is rapid information location and comprehension, not a literary
 prize.
 Try to keep your writing concise yet smooth-flowing.
 And use your judgement as needed:
\layout Quote

When in doubt, compromise.
\layout Quote

When in doubt, use good judgement.
\layout Subsubsection

Translators must follow the Style Sheet, too!
\layout Standard

Everything in this manual --- 
\emph on 
except section\SpecialChar ~

\begin_inset LatexCommand \ref{sec:english-only}

\end_inset 


\emph default 
 --- applies to every LyX documenter, no matter what the language.
\layout Subsubsection

Translators must read the Style Sheet Supplement for their language.
\layout Standard

For every translation project, there is a Supplement to the Style Sheet.
 It will be named:
\layout Quote


\family typewriter 
DocStyle_Supplement_<cn>.lyx
\layout Standard

\SpecialChar \ldots{}
where 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
<cn>
\family default 

\begin_inset Quotes erd
\end_inset 

 is your language's two-letter locale code.
 The Translation Project Chief for your language wrote this.
 If he hasn't, pester him to do so! <
\emph on 
wink!
\emph default 
>
\layout Subsubsection

The English versions of the manuals are not Sacred Text.
\layout Standard

You do not need to translate everything word for word.
 In fact, you shouldn't.
 Keep to the spirit of the originals, not the letter.
 Be as creative as you want, as long as you 
\emph on 
accurately
\emph default 
 and 
\emph on 
completely
\emph default 
 convey all of the information contained in the English versions.
\layout Subsubsection

Any information in the LyX manuals must also be in the translations.
\layout Standard


\begin_inset LatexCommand \label{sec:accuracy}

\end_inset 

This falls under translating the orignals accurately and completely.
 
\layout Itemize

Omitting any feature description is
\emph on 
 stricly forbidden
\emph default 
.
\layout Itemize

Misrepresenting or misdescribing any LyX feature or operation 
\emph on 
must be avoided
\emph default 
.
\layout Itemize

The translation 
\emph on 
cannot
\emph default 
 outpace the original.
\newline 
If no one has documented new feature in the primary LyX manuals (i.\SpecialChar ~
e.\SpecialChar ~
the English
 versions), do not do so in the translations.
 If you're really looking for something to do, either:
\begin_deeper 
\layout Itemize

\SpecialChar \ldots{}
focus on translating something you haven't yet,
\newline 
OR
\layout Itemize

\SpecialChar \ldots{}
update or repair the primary manual.
\layout Standard

If you cannot or do not want to do one of the above, then take a break.
 Relax.
 Wait for the main manuals to catch up before translating anything else.
\end_deeper 
\layout Subsubsection

What you cannot translate, you may omit (usually).
\layout Standard

Prepositions, idioms, metaphors, slang, Oh My! There's a jungle of potentially
 untranslatable text you may face.
 Happily, none of these untranslatables are essential to the original text\SpecialChar \ldots{}

 usually.
 If you can't translate a phrase or two, try omitting them.
 If the rest of the paragraph still makes sense, then don't worry about
 the omission.
\layout Standard

There may be special cases where omitting part of a sentence or paragraph
 violates rule\SpecialChar ~

\begin_inset LatexCommand \ref{sec:accuracy}

\end_inset 

.
 In those cases, 
\emph on 
do not omit!
\emph default 
 You must try and translate those tricky spots.
\layout Subsubsection

Translators may add their own fluff to the information content.
\layout Standard

After you do strip away all of the idioms, metaphors, slang, humor, and
 other 
\begin_inset Quotes eld
\end_inset 

expendable text,
\begin_inset Quotes erd
\end_inset 

 you may find that your translated manual is dull and dry.
 Why not add your own fluff? Add text that makes the manual a pleasure to
 read, that engages the reader.
 It may take the form of humor, or metaphors, or sayings.
 Whatever you add, it should be 
\begin_inset Quotes eld
\end_inset 

in context.
\begin_inset Quotes erd
\end_inset 

 It should not clash with the explanation of LyX features and functions.
\layout Subsection

For Translation Project Chiefs
\layout Subsubsection

The First Is In Charge
\layout Standard

If you were the first person to start translating the manuals, you're the
 LyXDoc Translation Project Chief for your language.
 If you are the 
\emph on 
only
\emph default 
 person translating the LyXDocs, that automatically makes you the Translation
 Project Chief.
\layout Standard

Amongst other things, that means that you must read this section and perform
 the tasks described here.
\layout Standard

If you are a member of a LyX Documentation Translation Team, but 
\emph on 
are not
\emph default 
 its Chief, you may stop reading.
 The remainder of this section will be of no interest to you.
 If you came to the Style Sheet from the Supplement for your language, you
 may return to it.
\layout Standard

If you have not read the Style Sheet Supplement for your language, you should
 read it now.
 
\layout Subsubsection

Read the Style Sheet
\layout Standard

No documenter is excused from following the Style Sheet, not even a Translation
 Project Chief.
\layout Standard

Actually, it is 
\emph on 
especially
\emph default 
 important that the Translation Project Chiefs read the Style Sheet.
\layout Subsubsection

Make your translators read the Style Sheet
\layout Standard

No documenter is excused from following the Style Sheet.
\layout Standard

Since your translation team is translating, they know 
\emph on 
some
\emph default 
 English, at least.
 Therefore, they should be able to read the Style Sheet.
\layout Subsubsection

Provide a 
\begin_inset Quotes eld
\end_inset 

Supplement
\begin_inset Quotes erd
\end_inset 

 to this Style Sheet
\layout Standard

There are parts of this Style Sheet that are English-specific.
 I have tried to provide a general, language-independent description of
 certain details in this section.
 Unfortunately, that general description doesn't cover the specifics of
 each language.
 
\layout Standard

That's where you, as head of a LyXDoc Translation Team, come in.
\layout Standard

Every Translation Team Chief is 
\emph on 
required
\emph default 
 to write a Supplement to the official Documentation Style Sheet, with specifics
 issues affecting your language.
 (You are, after all, the LyX Team expert on your native tongue.) Follow
 these guidelines when writing the Supplement:
\layout Enumerate

Name the file:
\newline 

\family typewriter 
DocStyle_Supplement_<cn>.lyx
\family default 

\newline 
\SpecialChar \ldots{}
where 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
<cn>
\family default 

\begin_inset Quotes erd
\end_inset 

 is the two-letter code for your language.
 This is the same two-letter code that is part of the filenames for the
 translated manuals.
 Example: 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
_de
\family default 

\begin_inset Quotes erd
\end_inset 

 for German, 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
_sv
\family default 

\begin_inset Quotes erd
\end_inset 

 for Swedish, and 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
_ru
\family default 

\begin_inset Quotes erd
\end_inset 

 for Russian.
\layout Enumerate

Do not worry about where the file goes.
 The CVS maintainers will locate all documentation and Style Sheet Supplements
 in an appropriate place.
\layout Enumerate

Document Properties: 
\begin_deeper 
\layout Itemize

For consistency, use the same document class and other document properties
 as the Style Sheet.
\begin_inset Foot
collapsed true

\layout Standard

Specifically, check the settings in the 
\family sans 
Document Layout
\family default 
 popup.
 Use those in your Supplement.
\end_inset 


\layout Itemize

Exceptions: Use margins, indentation/paragraph separation, language, and
 encoding appropriate for your language.
\end_deeper 
\layout Enumerate

The title of the Supplement: 
\begin_deeper 
\layout Itemize

The title will use the 
\begin_inset Quotes eld
\end_inset 


\family sans 
Title
\family default 

\begin_inset Quotes erd
\end_inset 

 paragraph environment.
 In your native tongue, the title will read:
\begin_deeper 
\layout Standard


\family typewriter 
Documentation Project Style Sheet:
\newline 
Supplement for the <foo> Translation Project
\layout Standard

(Replace 
\begin_inset Quotes eld
\end_inset 


\family typewriter 
<foo>
\family default 

\begin_inset Quotes erd
\end_inset 

 with the name of your language.)
\end_deeper 
\layout Itemize

If, in your language, 
\begin_inset Quotes eld
\end_inset 

supplement
\begin_inset Quotes erd
\end_inset 

 translates into 
\begin_inset Quotes eld
\end_inset 

appendix,
\begin_inset Quotes erd
\end_inset 

 we have a problem.
 In English, 
\begin_inset Quotes eld
\end_inset 

Supplement
\begin_inset Quotes erd
\end_inset 

 and 
\begin_inset Quotes eld
\end_inset 

Appendix
\begin_inset Quotes erd
\end_inset 

 have somewhat different meanings.
 An appendix is an extra part of a document.
 A supplement is an extra document.
 
\begin_deeper 
\layout Standard

Choose a replacement word accordingly.
 Whatever you choose to replace 
\begin_inset Quotes eld
\end_inset 

Supplement,
\begin_inset Quotes erd
\end_inset 

 it must not have the same translation as the word 
\begin_inset Quotes eld
\end_inset 

appendix.
\begin_inset Quotes erd
\end_inset 


\end_deeper 
\end_deeper 
\layout Enumerate

Below the title, in the 
\begin_inset Quotes eld
\end_inset 


\family sans 
Author
\family default 

\begin_inset Quotes erd
\end_inset 

 paragraph environment, place your name.
\begin_deeper 
\layout Standard

There will be no abstract.
\end_deeper 
\layout Enumerate

The first 
\family sans 
Section
\family default 
 of the Supplement:
\begin_deeper 
\layout Standard

The first thing you will do is strongly yet politely encourage the reader
 to stop reading the 
\begin_inset Quotes eld
\end_inset 

Supplement
\begin_inset Quotes erd
\end_inset 

 and go read the Style Sheet.
 The reader should not return to the 
\begin_inset Quotes eld
\end_inset 

Supplement
\begin_inset Quotes erd
\end_inset 

 until he has read 
\emph on 
and
\emph default 
 understood the Style Sheet proper.
\end_deeper 
\layout Subsubsection

Keep the Supplement Succinct
\layout Standard

This Style Sheet is already very detailed.
 DocTeam members all have a lot to read.
 We don't want to place an extra burden on translators.
 Therefore, keep the Supplement as short as you can without losing information.
\layout Subsubsection

Font Issues
\layout Standard

The second 
\family sans 
Section
\family default 
 will be about font issues\SpecialChar \ldots{}
 if you have any.
 Not all Translation Project Chiefs will need to deal with this issue.
 The fonts:
\layout Itemize


\family typewriter 
Typewriter
\layout Itemize


\family sans 
Sans Serif
\layout Itemize

Roman
\newline 

\emph on 
Emphasized (actually Italics)
\layout Itemize


\bar under 
Underlined
\layout Itemize


\series bold 
Bold
\layout Itemize


\noun on 
Noun (actually Small Caps)
\layout Standard

\SpecialChar \ldots{}
certainly exist for all languages that use the Roman alphabet.
 Do they exist, however, for Greek? How about Cyrillic? These different
 fonts almost certainly do not exist for Devanagri, Chinese, Korean, Japanese,
 Hebrew, Arabic, and other scripts.
 
\layout Standard

There will be some languages for which following the font-scheme specified
 in this Style Sheet may not be possible.
 If you are the Translation Project Chief for such a language, you have
 extra work.
\layout Standard

In the font section of the Supplement, you will provide a new typographic
 style, designed specifically for your writing system.
 For consistency, the title of this section in every Supplement should translate
 into English as 
\begin_inset Quotes eld
\end_inset 

fonts.
\begin_inset Quotes erd
\end_inset 

 Before adding anything to this section, however, determine what this new
 typographic style will look like.
 Stick to the font specifications in this Style Sheet as best you can, whenever
 you can.
 When you cannot, use the following suggestions:
\layout Itemize

Guidelines for 
\begin_inset Quotes eld
\end_inset 

translating
\begin_inset Quotes erd
\end_inset 

 fonts, 
\newline 
or
\newline 
What to do when a font doesn't exist:
\begin_deeper 
\layout List
\labelwidthstring MMMMMMMM

Roman Use the font that typesetters in your language use for printing books,
 manuals, etc.
 This will typically be the default font LyX (and LaTeX) uses in your language.
\layout List
\labelwidthstring MMMMMMMM


\noun on 
Noun\SpecialChar ~
Style
\noun default 
 This is for people's names.
 If there is special font for names in your alphabet/writing system, use
 it in place of this.
 Otherwise, write names in the default font, typeset according to the rules
 of your language.
\layout List
\labelwidthstring MMMMMMMM


\emph on 
Emphasized
\emph default 
 Use the font with which your language normally emphasizes text.
\begin_deeper 
\layout Standard

Use a font that is different from your language's equivalent of 
\series bold 
Boldface
\series default 
.
 In other words, your 
\family sans 
Section
\family default 
, 
\family sans 
Subsection
\family default 
 and similar headers will be in one typeface, perhaps 
\series bold 
Boldface
\series default 
, perhaps not.
 Whatever that font is, avoid using it for 
\emph on 
Emphasized
\emph default 
 if at all possible!
\end_deeper 
\layout List
\labelwidthstring MMMMMMMM


\family typewriter 
Typewriter
\family default 
 Pick up a computer program manual written in your language.
 It will use a special typeface for filenames, for command names, program
 names, and such.
 Use that same font in place of 
\family typewriter 
Typewriter
\family default 
.
\layout List
\labelwidthstring MMMMMMMM


\family sans 
Sans\SpecialChar ~
Serif
\family default 
 Pick any other font that is different from the ones you're using in place
 of 
\emph on 
Emphasized
\emph default 
, 
\series bold 
Boldface
\series default 
, and 
\family typewriter 
Typewriter
\family default 
.
 If you're unlucky, and your language's writing system doesn't have enough
 fonts, use the same font you picked to replace 
\family typewriter 
Typewriter
\family default 
.
 Only do this, however, if your alphabet/writing system has very few fonts
 to pick from.
\layout List
\labelwidthstring MMMMMMMM


\family sans 
\bar under 
U
\bar default 
nderlined\SpecialChar ~
Sans\SpecialChar ~
Serif
\family default 
 Don't worry about this one.
\begin_deeper 
\layout Standard

If you use some special font on-screen to highlight the accelerator keys
 for menus, buttons, and other widgets, you might want to mimic that in
 the translations.
 It is not required, however.
 Therefore, if you can't mimic this typographic convention in your native
 writing system, don't.
\end_deeper 
\end_deeper 
\layout Standard

Note that you may also want to describe fonts that your Translation Team
 should 
\emph on 
never
\emph default 
 use.
 For example, no contributer to the English/European versions may ever use
 
\series bold 
Boldface
\series default 
, as this is used for section-headings.
 Since there are enough other fonts, we who use the Roman alphabet and its
 variants can afford to omit 
\series bold 
Boldface
\series default 
.
 
\layout Standard

Once you have determined which fonts in your native writing system will
 replace one or more of the above, propose it to the LyX Developer's Mailing
 List.
 You may receive valuable feedback this way.
 If not, that's okay.
 If no one can read your writing system, and therefore cannot comment, that's
 also okay.
 Go ahead and describe the typographic standard you created in the Supplement.
 
\layout Standard

Remember: stick to the font specifications in this Style Sheet as best you
 can, whenever you can.
\layout Subsubsection

Quoting Style and the 
\family sans 
Quote
\family default 
 vs.
 
\family sans 
Quotation
\family default 
 Issue
\layout Standard

The next section of the Supplement will cover the issue of quoting.
 Give it an appropriate title.
\layout Standard

One of the first things you should do in that section is resolve the following
 issue:
\layout Itemize

Decide whether 
\family sans 
Quote
\family default 
 or 
\family sans 
Quotation
\family default 
 is the correct paragraph environment for your language.
\layout Itemize

In the Supplement, specify which one to use.
\layout Standard

English has its own typography and style for quoting others.
 The Style Sheet describes that typography in section\SpecialChar ~

\begin_inset LatexCommand \ref{sec:quote}

\end_inset 

.
 Your language also has a specific typography and style for quotations.
 Describe that style in this section of the Supplement, too.
 Naturally, you do not need to go overboard.
 Section\SpecialChar ~

\begin_inset LatexCommand \ref{sec:quote}

\end_inset 

 of this Style Sheet is overly detailed for a good reason.
 Authors of the primary LyX manuals are not necessarily native English speakers.
 The members of your Translation Team, however, will all likely be native
 speakers of your language.
 Therefore, discuss proper quoting style of your native tongue to an appropriate
 level of detail.
\layout Subsubsection

Translations of Style Sheet Terminology
\layout Standard

In the Supplement, you must provide a standard translation of certain key
 phrases for the members of your Translation Team.
 Place this in a section following the one about quotations.
\layout Standard

In particular, standardize the translations of the phrases: 
\layout Itemize

Note from 
\noun on 
<foo>:
\layout Itemize


\emph on 
Author's Note:
\layout Standard

Do 
\emph on 
not
\emph default 
 change the typography of the 
\begin_inset Quotes eld
\end_inset 

Personal Note
\begin_inset Quotes erd
\end_inset 

 and 
\begin_inset Quotes eld
\end_inset 

Author's Note,
\begin_inset Quotes erd
\end_inset 

 however.
 Only provide a translation for the opening phrases.
 Insist that the members of your Translation Team use these two tools correctly.
\layout Standard

While we are discussing proper use of the 
\begin_inset Quotes eld
\end_inset 

Personal Note
\begin_inset Quotes erd
\end_inset 

 and 
\begin_inset Quotes eld
\end_inset 

Author's Note
\begin_inset Quotes erd
\end_inset 

 in translations, let's talk about a related problem.
 The 
\begin_inset Quotes eld
\end_inset 

Author's Note
\begin_inset Quotes erd
\end_inset 

 is meant to be a note from the author of a manual to the reader.
 In the case of a translation, however, the translator is 
\emph on 
not
\emph default 
 the author! How then should a translator translate an 
\begin_inset Quotes eld
\end_inset 

Author's Note?
\begin_inset Quotes erd
\end_inset 


\layout Standard

You, as Translation Project Chief, must decide.
 You can forbid translation of pre-existing 
\begin_inset Quotes eld
\end_inset 

Author's Notes,
\begin_inset Quotes erd
\end_inset 

 omitting them entirely instead.
 You could tell your translators to read any 
\begin_inset Quotes eld
\end_inset 

Author's Note
\begin_inset Quotes erd
\end_inset 

 they may encounter, understand it, then write their own 
\begin_inset Quotes eld
\end_inset 

Author's Note
\begin_inset Quotes erd
\end_inset 

 about the situation, not as a translation but as a personal opinion.
 You may decide on some other policy.
\layout Standard

Whatever you decide, codify your policy in its own 
\family sans 
Section
\family default 
 or 
\family sans 
Subsection
\family default 
 or whatever.
 Place it near the section where you translated 
\begin_inset Quotes eld
\end_inset 

Personal Note
\begin_inset Quotes erd
\end_inset 

 and 
\begin_inset Quotes eld
\end_inset 

Author's Note
\begin_inset Quotes erd
\end_inset 

.
\layout Subsubsection

Lost in Translation
\layout Standard

After describing all of the previous issues, create a new 
\family sans 
Section
\family default 
.
 Give it the name, 
\begin_inset Quotes eld
\end_inset 

Lost in Translation,
\begin_inset Quotes erd
\end_inset 

  or something similar.
\layout Standard

In this section you will discuss any common English metaphors, humor, connotatio
n, or other difficult to translate text.
 Try to balance brevity and completeness.
 Devote a 
\family sans 
Subsection
\family default 
 --- or even 
\family sans 
Subsubsection
\family default 
s --- to each specific issue.
\layout Subsubsection

\SpecialChar \ldots{}
 
\begin_inset Quotes eld
\end_inset 

Yes, we mean now.
\begin_inset Quotes erd
\end_inset 

 \SpecialChar \ldots{}

\layout Standard

Throughout the manuals, the DocTeam has used the following sentences:
\layout Quote

If you haven't read the <
\emph on 
Foo
\emph default 
> manual, go read it.
 Yes, we mean now.
\layout Standard

This sentence will be tricky to translate, since it contains non-translatable
 connotations.
 Therefore, create a
\family sans 
 Subsection
\family default 
 for this issue in your 
\begin_inset Quotes eld
\end_inset 

Lost in Translation
\begin_inset Quotes erd
\end_inset 

 section.
 Present the 
\begin_inset Quotes eld
\end_inset 

\SpecialChar \ldots{}
 Yes, we mean now\SpecialChar \ldots{}

\begin_inset Quotes erd
\end_inset 

 sentences, then present a translation, along with any explanation you feel
 necessary.
\layout Standard

Here's what those two sentences, sitting alone in their own paragraph, mean:
\layout Standard

The first sentence uses the English conditional followed by an imperative.
 We, as the LyX team, are commanding the reader to go back to another manual.
 For example, the 
\emph on 
Intro
\emph default 
 manual is a prerequisite for all of the other manuals.
 The conditional clause preceeding the command means, 
\begin_inset Quotes eld
\end_inset 

You do not need to perform this command twice.
\begin_inset Quotes erd
\end_inset 


\layout Standard

The second sentence adds force to the command.
 Culturally, the imperative tense of a verb in English is not necessarily
 forceful.
 The way we wrote that command, 
\begin_inset Quotes eld
\end_inset 

go read it,
\begin_inset Quotes erd
\end_inset 

 is firm, yet polite.
 The reader may choose to ignore it.
 By following with, 
\begin_inset Quotes eld
\end_inset 

Yes, we mean now,
\begin_inset Quotes erd
\end_inset 

 we imply two things.
 First, we add some 
\begin_inset Quotes eld
\end_inset 

resistive force
\begin_inset Quotes erd
\end_inset 

 to the command.
 That second sentence reinforces the command, making it a bit harder to
 ignore.
 Second, the sentence itself implies a certain sense of urgency.
 You cannot merely wait until later to fulfill that command.
 The brief pragraph, and its sudden end, add still further subtle reinforcement
 to the command, 
\begin_inset Quotes eld
\end_inset 

go do the required reading before using this manual.
\begin_inset Quotes erd
\end_inset 


\layout Standard

Note that all of this commanding and reinforcing is nevertheless in a polite
 format.
 Furthermore, it is in a subtle form.
 We are commanding the reader to do something, but in an indirect fashion.
 This way, the reader does not feel like we are bullying him.
\layout Subsubsection

Firm Convincing vs.
 Rudeness
\layout Standard

In the same part of the Supplement that you place the 
\begin_inset Quotes eld
\end_inset 

\SpecialChar \ldots{}
Yes, we mean now\SpecialChar \ldots{}

\begin_inset Quotes erd
\end_inset 

 translation, discuss the English version's use of 
\begin_inset Quotes eld
\end_inset 

firm convincing.
\begin_inset Quotes erd
\end_inset 


\layout Standard

You see, here in America, we often say that everything is permitted unless
 explicitly banned by law.
 As a result, manuals for computer software are frequently ignored and the
 software subsequently blamed for not being 
\begin_inset Quotes eld
\end_inset 

user-friendly.
\begin_inset Quotes erd
\end_inset 

 This is where the use of 
\begin_inset Quotes eld
\end_inset 

firm convincing
\begin_inset Quotes erd
\end_inset 

 comes in.
 
\layout Standard

We who wrote the manuals added sentences insisting that the reader not ignore
 certain parts of the documentation.
 We wrote in a manner that was polite, yet firmly asserted that the user
 was misusing the software if he did not read the manual correctly.
 We did not, however, want to sound threatening, coercive, or bullying.
\layout Standard

In your culture, cajoling the reader into using the manuals correctly may
 not be necessary.
 It may, in fact, be outright rude.
 Additionally, translating the firm-but-convincing bits may not work.
 The translation may sound weird, or rude, or hostile.
 Therefore, you and your translation team will face many sentences that
 you cannot translate.
\layout Standard

You, the Translation Project Chief, must discuss this issue.
 Try and find parts of the original manuals where some friendly but firm
 convincing does not translate properly.
 Use these cases as the basis for examples of the problem.
 Be sure to then offer a solution (i.\SpecialChar ~
e.\SpecialChar ~
how you want such sentences translated.)
 If stumped, ask for help on the LyX Developer's List.
\layout Subsubsection

Anything Else?
\layout Standard

You can add more sections to the Supplement if you need to discuss other
 issues.
 There may be policies or guidelines that you want to set for your Translation
 Team.
 Be careful, however! Keep the Supplement 
\emph on 
short
\emph default 
.
 
\the_end